{"id":28546,"date":"2025-10-16T10:50:40","date_gmt":"2025-10-16T08:50:40","guid":{"rendered":"https:\/\/weeklyvacancies.com\/?p=28546"},"modified":"2025-10-16T10:50:40","modified_gmt":"2025-10-16T08:50:40","slug":"department-of-justice-entry-level-administration-clerks","status":"publish","type":"post","link":"https:\/\/weeklyvacancies.com\/?p=28546","title":{"rendered":"Department of Justice: Entry level Administration Clerks"},"content":{"rendered":"

Department:<\/strong> Department of Justice and Constitutional Development (DOJ&CD)
Reference Number:<\/strong> 25\/104\/FMS
Location:<\/strong> Different
Salary Range:<\/strong> R228 321 \u2013 R268 950 per annum (Level 5)
Job Level:<\/strong> Entry-Level \/ Grade 12 Government Post
Type:<\/strong> Permanent<\/p>\n

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About the Department<\/strong><\/h3>\n

The Department of Justice and Constitutional Development (DOJ&CD)<\/strong> ensures that South Africans have access to justice, uphold the rule of law, and strengthen constitutional democracy. The department manages critical functions such as court administration, legal policy, human rights promotion, and service delivery improvement.<\/p>\n

This department provides a professional environment for individuals who are passionate about administrative work, accountability, and serving the public with integrity. Working here offers long-term stability, continuous learning, and the chance to contribute to one of the most respected sectors of government.<\/p>\n

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Overview of the Role<\/strong><\/h3>\n

The Provisioning Administration Clerk<\/strong> plays a key administrative role within the Logistics and Acquisition Management<\/strong> unit. The position supports the department\u2019s procurement, logistics, and supply chain management<\/strong> processes to ensure efficient service delivery and compliance with national policies.<\/p>\n

This opportunity is designed for unemployed South African youth<\/strong> with a Grade 12 certificate or equivalent qualification<\/strong>, who are looking to build a foundation in public administration, logistics, or financial management. The role offers exposure to core government operations and is an excellent starting point for a long-term career in the public sector.<\/p>\n

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Key Responsibilities<\/strong><\/h3>\n

The successful candidate will perform a variety of administrative and clerical tasks that contribute to the department\u2019s asset management, procurement, and logistical operations.<\/p>\n

1. Asset Management Support<\/strong><\/h4>\n
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    Maintain a register of all departmental assets, including furniture, equipment, and vehicles.<\/p>\n<\/li>\n

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    Assist with asset verification and reconciliation<\/strong> to ensure all items are correctly recorded.<\/p>\n<\/li>\n

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    Support the asset disposal and transfer processes<\/strong> in line with departmental guidelines.<\/p>\n<\/li>\n

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    Help prepare monthly and quarterly asset management reports<\/strong>.<\/p>\n<\/li>\n

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    Ensure that all assets are tagged, tracked, and safeguarded to prevent loss or theft.<\/p>\n<\/li>\n<\/ul>\n

    2. Procurement and Acquisition Support<\/strong><\/h4>\n
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      Assist with the demand management process<\/strong>, including compiling procurement plans and requisitions.<\/p>\n<\/li>\n

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      Obtain and verify supplier quotations<\/strong> in accordance with the Public Finance Management Act (PFMA)<\/strong> and Supply Chain Management (SCM)<\/strong> policies.<\/p>\n<\/li>\n

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      Support the preparation of bid documents<\/strong>, purchase orders, and payment requests.<\/p>\n<\/li>\n

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      Record and maintain all procurement transactions for auditing purposes.<\/p>\n<\/li>\n

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      Liaise with suppliers to confirm deliveries, resolve invoice discrepancies, and ensure timely service delivery.<\/p>\n<\/li>\n<\/ul>\n

      3. Logistical and Administrative Support<\/strong><\/h4>\n
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        Provide support with logistical arrangements<\/strong> such as courier services, vehicle bookings, and office supply management.<\/p>\n<\/li>\n

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        Maintain an inventory of consumables and ensure stock levels are monitored regularly.<\/p>\n<\/li>\n

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        Assist with event and meeting logistics when required.<\/p>\n<\/li>\n

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        File and archive documents in line with departmental record-keeping policies.<\/p>\n<\/li>\n

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        Communicate effectively with internal departments and external service providers to coordinate daily operations.<\/p>\n<\/li>\n<\/ul>\n

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        Minimum Requirements<\/strong><\/h3>\n
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          Grade 12 certificate or equivalent qualification (NQF Level 4).<\/strong><\/p>\n<\/li>\n

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          No prior work experience required<\/strong>; however, administrative experience will be an advantage.<\/p>\n<\/li>\n

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          Computer literacy<\/strong> (MS Word, Excel, PowerPoint, and Outlook).<\/p>\n<\/li>\n

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          South African citizen<\/strong> aged between 18 and 35 years.<\/p>\n<\/li>\n

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          Must have no criminal record<\/strong>.<\/p>\n<\/li>\n

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          Strong willingness to learn and grow within the public service environment.<\/p>\n<\/li>\n<\/ul>\n

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          Skills and Competencies<\/strong><\/h3>\n

          To perform effectively, applicants should demonstrate the following key skills and personal attributes:<\/p>\n

          Technical Competencies<\/strong><\/h4>\n
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            Basic understanding of supply chain and asset management principles<\/strong>.<\/p>\n<\/li>\n

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            Strong administrative and record-keeping abilities<\/strong>.<\/p>\n<\/li>\n

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            Proficiency in Microsoft Office applications<\/strong> for creating reports and managing data.<\/p>\n<\/li>\n

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            Attention to detail and accuracy in documentation.<\/p>\n<\/li>\n<\/ul>\n

            Soft Skills<\/strong><\/h4>\n
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              Excellent communication skills<\/strong>, both verbal and written.<\/p>\n<\/li>\n

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              Strong organizational and planning skills<\/strong> to manage multiple tasks.<\/p>\n<\/li>\n

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              Ability to work independently and within a team<\/strong>.<\/p>\n<\/li>\n

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              Customer service orientation<\/strong> \u2014 polite, helpful, and professional at all times.<\/p>\n<\/li>\n

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              Integrity and reliability<\/strong> \u2014 able to handle sensitive information responsibly.<\/p>\n<\/li>\n

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              Adaptability<\/strong> to changing priorities and work environments.<\/p>\n<\/li>\n

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              Positive attitude and eagerness to contribute to departmental success.<\/p>\n<\/li>\n<\/ul>\n

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              What You\u2019ll Gain<\/strong><\/h3>\n

              This position offers a solid introduction to public service operations<\/strong> and supply chain management<\/strong>. As a Provisioning Administration Clerk, you will:<\/p>\n

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                Gain hands-on experience in procurement and logistics administration<\/strong>.<\/p>\n<\/li>\n

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                Learn how to work with financial and asset management systems<\/strong>.<\/p>\n<\/li>\n

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                Develop a strong understanding of PFMA and SCM compliance<\/strong>.<\/p>\n<\/li>\n

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                Build valuable professional communication and teamwork skills<\/strong>.<\/p>\n<\/li>\n

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                Strengthen your CV and employability<\/strong> for future roles in government.<\/p>\n<\/li>\n<\/ul>\n

                Many employees who start in this position advance into senior administrative, supply chain, or financial roles through hard work and continuous learning.<\/p>\n

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                Career Development Opportunities<\/strong><\/h3>\n

                Working for the DOJ&CD opens doors to growth and specialization. With experience and further qualifications, employees can progress to roles such as:<\/p>\n

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                  Senior Administration Clerk<\/strong><\/p>\n<\/li>\n

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                  Supply Chain Management Officer<\/strong><\/p>\n<\/li>\n

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                  Finance or Logistics Administrator<\/strong><\/p>\n<\/li>\n

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                  Assistant Director (Supply Chain or Procurement)<\/strong><\/p>\n<\/li>\n

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                  Departmental Manager or Coordinator<\/strong><\/p>\n<\/li>\n<\/ul>\n

                  The department also offers training and development programmes<\/strong> to help employees gain new competencies aligned with their career goals.<\/p>\n

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                  Working Environment<\/strong><\/h3>\n

                  You\u2019ll be based in a professional government office environment, working standard business hours (Monday to Friday). The role may involve occasional overtime during high-volume periods, such as financial year-end. The culture promotes discipline, teamwork, and accountability while emphasizing respect and ethical conduct.<\/p>\n

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                  Application Process<\/strong><\/h3>\n

                  Interested applicants who meet the above requirements should follow these steps:<\/p>\n

                  Download Z83 Form<\/a><\/h5>\n
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                  1. \n

                    Complete the Z83 application form<\/strong> (available at any public service department or online at www.justice.gov.za<\/a>).<\/p>\n<\/li>\n

                  2. \n

                    Attach a comprehensive CV<\/strong>, certified copy of your ID<\/strong>, and copies of your educational qualifications<\/strong>.<\/p>\n<\/li>\n

                  3. \n

                    Quote the reference number (25\/104\/FMS)<\/strong> on your application.<\/p>\n<\/li>\n

                  4. \n

                    Submit your application to the address provided in the official advertisement.<\/p>\n<\/li>\n

                  5. \n

                    Only shortlisted candidates will be contacted for interviews or further assessments.<\/p>\n<\/li>\n<\/ol>\n

                    Incomplete or late applications will not be considered. The department reserves the right not to make an appointment.<\/p>\n

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                    Related Jobs<\/strong><\/p>\n

                    Government NOW Hiring Jobs (Grade 9\u201312 Requirements)<\/a><\/p><\/blockquote>\n