Company: Government

Location: South Africa

Closing Date: Not Specified

 

Vacancy: Administration Clerk – Level 05

Location: Insimbini Local Office
Reference Number: S10/2025
Salary Range: R228,321.00 – R268,950.00 per annum (excluding benefits)
Application Method: Hand Delivery Only – No.1 Bank Street, Pietermaritzburg, 3201
Attention: Human Capital Management

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Position Summary

The South African Social Security Agency (SASSA) is seeking a dedicated and detail-oriented individual to fill the position of Administration Clerk (Level 05) at its Insimbini Local Office. This role is designed for applicants with strong administrative abilities who are eager to contribute to the effective delivery of public services. The successful candidate will be expected to support various operational functions by performing a broad range of administrative duties in line with agency procedures and national regulations.

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Core Responsibilities

The Administration Clerk will play a key role in ensuring seamless office functionality across several administrative areas. These include, but are not limited to:

1. Transport Coordination

• Manage daily transport logistics and requests for the office.

• Maintain accurate records for all transport activities.

• Ensure transport resources are efficiently utilized and compliant with internal procedures.

• Liaise with relevant stakeholders to coordinate vehicle usage.

2. Human Resource Administration

• Assist with maintaining updated employee records.

• Process leave applications, recruitment paperwork, and onboarding documentation.

• Support HR processes as needed to ensure timely and accurate administrative service.

3. General Administrative Duties

• Handle incoming and outgoing correspondence and communication.

• Answer and direct telephone calls and email inquiries professionally.

• Maintain an organized and up-to-date filing system for both physical and digital records.

• Offer administrative support to other departments within the office when required.

4. Procurement and Provisioning

• Assist in procuring office supplies and materials.

• Ensure goods and services are ordered and received according to agency procurement policies.

• Track stock levels and distribution of supplies to departments.

• Work closely with finance and supply chain management to ensure proper record-keeping.

5. Compliance and Regulation Adherence

• Ensure all administrative and financial tasks comply with the Public Finance Management Act (PFMA) and other applicable legislation.

• Maintain high levels of accuracy and integrity when handling sensitive documentation.

• Report any non-compliant activities to the relevant authority.

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Minimum Qualifications and Experience

To qualify for this opportunity, applicants must meet the following basic requirements:

• Educational Qualification: A Senior Certificate (Matric) or equivalent is required.

• Experience: 0–1 year of practical administrative experience in a structured environment.

• Skills: Competency in computer applications, particularly Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Advantageous: Possession of a valid driver’s license will be considered a plus.

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Pre-Employment Screening and Important Considerations

Applicants should be aware that SASSA conducts mandatory background screening for all shortlisted candidates, which may include:

• Verification of qualifications and employment history

• Criminal background checks

• Credit and ITC assessments

• Reference checks

Candidates with foreign qualifications must have their qualifications evaluated and verified by the South African Qualifications Authority (SAQA) before being considered for final appointment.

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Terms and Conditions of Appointment

• SASSA reserves the right not to make an appointment to this position.

• All appointments are subject to the outcome of security vetting procedures, as per the agency’s human resource policies.

• Failure to submit all required documentation by the deadline will result in disqualification from the recruitment process.

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Application Instructions

Applicants are required to follow these strict application procedures:

1. Submit your application by hand only to:
   No. 1 Bank Street, Pietermaritzburg, 3201
   Attention: Human Capital Management

2. Prepare the following documents:

   • A comprehensive CV detailing qualifications, work history, and relevant skills

   • A fully completed and signed Z83 application form

   • Certified copies of your identity document, senior certificate, driver’s license (if applicable), and any other supporting documents

3. Include only the reference number (S10/2025) in the subject heading or clearly mark it on the envelope if submitting by hand.

4. Important Note:

   • Only one application (Z83 form and CV) should be submitted per applicant.

   • Incomplete applications or those submitted via email or fax will not be considered.

   • Applications received after the closing date will be disqualified.

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Employment Equity and Diversity

SASSA is committed to building an inclusive, diverse, and representative workforce. The agency applies Employment Equity (EE) principles, and preference may be given to:

• Previously disadvantaged groups, as per SASSA’s EE plan

• Women, youth, and persons with disabilities

We encourage applicants who reflect these equity groups to apply.

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Why Work for SASSA?

Joining SASSA means becoming part of a national effort to improve the lives of millions of South Africans. As an Administration Clerk, you will play a vital role in the daily operations of an office that supports the delivery of essential social grants and welfare services. Additional benefits include:

• Opportunity for career development within the public service

• Exposure to a structured and professional administrative environment

• The chance to make a meaningful impact on your community through public service

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Closing Statement

If you meet the stated requirements and are committed to public service, we welcome your application for the Administration Clerk (Level 05) position at our Insimbini Local Office. SASSA looks forward to welcoming driven and responsible individuals who value teamwork, compliance, and service excellence.

For further information, please refer to the official SASSA website or contact the Human Capital Management Office.

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