Examination Assistants (X277 Posts)– Gauteng Department of Education | Multiple Locations Across Gauteng – Apply by 8 September 2026
Employer: Gauteng Department of Education
Directorate: Examinations Management
Position: Examination Assistant
Number of Positions: 277
Location: Various districts and offices across Gauteng
Remuneration: In accordance with applicable PAM rates
Opening Date: 26 August 2026
Closing Date: 8 September 2026
Position Overview
The Gauteng Department of Education is recruiting 277 Examination Assistants to support the Examinations Management Directorate during the 2026 examination period. Positions are available at Head Office and various examination district offices throughout Gauteng.
Successful candidates will assist with the administration and secure handling of examination scripts. Duties will include receiving, checking, controlling, scanning, packing, dispatching and archiving examination materials.
This opportunity is particularly suited to registered tertiary students, unemployed individuals with tertiary qualifications and unemployed graduates who meet the required academic criteria. The role requires candidates who are highly accurate, numerically capable, organised and able to work effectively under pressure while meeting strict deadlines.
Available Locations and Reference Numbers
Head Office: HO26
Gauteng North: GN26
Gauteng West: GW26
Tshwane North: TN26
Tshwane South: TS26
Gauteng East: GE26
Ekurhuleni North: EN26
Sedibeng East: SE26
Sedibeng West: SW26
Johannesburg East: JE26
Johannesburg North: JN26
Johannesburg South: JS26
Johannesburg Central: JC26
Johannesburg West: JW26
Tshwane West: TW26
Ekurhuleni South: ES26
Applicants must provide the correct reference number for their preferred location. Failure to include the relevant reference number may result in the application not being processed.
Key Responsibilities
Script Administration: Receive examination scripts and ensure that all materials are properly checked, controlled, scanned and packed for marking.
Verification: Confirm that the correct number of scripts and marksheets have been received for each batch and verify materials according to the subject, examination paper and session.
Quality Control: Identify discrepancies involving scripts, batches or marksheets and ensure that these issues are reported and addressed appropriately.
Marking Preparation: Prepare examination scripts for the correct marking venue and ensure that script bags contain the required documentation, including two copies of the MP Flow Control List.
Labelling and Dispatch: Ensure script bags are correctly tagged with the appropriate colour-coded marking-venue labels and assist with preparing and dispatching scripts to marking centres.
Record Management: Create marking-centre files for dispatched scripts and maintain accurate administrative records.
Marked Scripts: Receive and control marked examination scripts and assist with archiving scripts at Head Office where required.
Document Control: Ensure archived examination scripts are properly organised and can be retrieved efficiently when needed.
Compliance: Follow all examination administration, security and document-control procedures and complete allocated duties accurately within required deadlines.
Minimum Requirements
Academic Qualification: Applicants must hold a recognised Senior Certificate, National Senior Certificate or National Senior Certificate Vocational (NCV).
Eligible Applicants: Applications are open to registered tertiary students, unemployed individuals with one or more tertiary qualifications and unemployed graduates.
Numerical Ability: Applicants must have advanced numerical skills, with Mathematics or Accounting as a compulsory subject.
Tertiary Study: Candidates currently in their second year or above at a tertiary institution may receive preference.
Experience
Previous examination administration experience should be clearly stated in the application. Experience working as an Examination Assistant or Quality Assurer, whether at a marking centre or within an office-based examination environment, will be advantageous. Applicants may also be required to indicate the number of years they have worked as an Examination Assistant or Quality Assurer.
Essential Skills
Numerical Skills: Strong ability to work accurately with numbers and examination records.
Attention to Detail: Ability to identify errors and discrepancies when handling large volumes of examination documents.
Administration: Good organisational, administrative and document-management skills.
Accuracy: Ability to complete repetitive tasks while maintaining a high level of accuracy.
Confidentiality: Responsible handling of sensitive and confidential examination materials.
Pressure Management: Ability to remain focused and productive while working under strict deadlines.
Communication: Good communication and teamwork skills.
Procedure Compliance: Ability to follow detailed examination procedures and document-control requirements.
Applicants Who May Not Apply
Individuals who are writing the National Senior Certificate, Senior Certificate or AET examinations during 2026 may not apply. Persons who have taken the VSP and individuals who are currently employed elsewhere are also not eligible for consideration.
Application Information
Applicants should be prepared to provide information regarding their Matric or equivalent NQF Level 4 qualification, current tertiary registration, highest year of study and whether they passed Mathematics, Mathematical Literacy or Accounting at Matric or tertiary level. Applicants should also provide details of any previous Examination Assistant, Quality Assurer, examination administration or marking-centre experience.
Possible Interview Questions
Motivation: Why are you interested in working as an Examination Assistant?
Education: What qualification are you currently studying towards or have completed?
Numerical Skills: Did you complete Mathematics, Mathematical Literacy or Accounting?
Experience: Have you previously worked as an Examination Assistant or Quality Assurer?
Accuracy: How would you ensure examination scripts are counted and recorded correctly?
Discrepancies: What would you do if the number of scripts did not match the marksheet?
Confidentiality: How would you ensure that confidential examination material remains secure?
Deadlines: How do you maintain accuracy when working under strict deadlines?
Administration: How would you manage large volumes of documents and repetitive administrative tasks?
CV Guidance
Your CV should clearly present your Matric qualification and any tertiary education. Include your current institution, qualification or programme, current year of study and any completed tertiary qualifications.
Clearly indicate whether you studied Mathematics, Mathematical Literacy or Accounting. Include any previous Examination Assistant or Quality Assurer experience, as well as examination administration, marking-centre, scanning, filing, data-capturing or document-control experience.
If you have previously worked during examination or marking periods, provide the organisation, position held and main responsibilities to demonstrate your relevant experience.
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