Closing Date: 3 February 2025
Salary: R42,558.00 – R58,073.00 estimated package per month
Location: Tshwane Metropolitan Municipality
Job Level: T11

If you are looking for government vacancies in South Africa, the City of Tshwane has opened an exciting career opportunity for a Senior Administrative Officer: Registry. This post is ideal for candidates experienced in archive control, records management, mail distribution, and administrative leadership. The position offers job security, competitive remuneration, and the chance to play a crucial role in supporting public service delivery.

The successful applicant will manage registry operations, supervise staff, and ensure that the municipality maintains accurate information and accessible records. This role is critical in ensuring transparency, efficiency, and accountability within public administration.

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Position Overview

The Senior Administrative Officer: Registry will oversee all registry-related duties within the division. The candidate will manage incoming and outgoing documents, coordinate filing systems, maintain archives, and ensure proper distribution of information throughout the municipality. The role requires professionalism, administrative expertise, and strong organisational skills.

This opportunity is ideal for candidates who enjoy structured work, pay close attention to detail, and want to build a long-term career in the public sector.

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Job Level and Monthly Salary

The salary package places this job among well-paying municipality vacancies. In addition to a stable income, government jobs often offer benefits such as pension contributions, career development, and structured work environments.

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✅ Minimum Requirements

To apply for this City of Tshwane administrative vacancy, applicants must meet the following requirements:

Education

✔ Grade 12 certificate (compulsory)
✔ Archive or records management certificate (added advantage)

Work Experience

✔ Minimum of 2 years’ experience in a registry office
✔ Experience supervising junior staff (advantageous)

Technical Skills

✔ Computer literacy required (email, MS Office, digital filing systems)
✔ Familiarity with document tracking and registry software is beneficial

This combination of qualifications ensures that the successful applicant can manage information accurately, communicate effectively, and maintain compliance with government records policies.

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Core Competencies and Personal Attributes

Candidates should have:

• Excellent attention to detail

• Strong time management abilities

• Ability to multitask and manage heavy workloads

• Ability to work independently without constant supervision

• Professional communication and interpersonal skills

• Ability to interact confidently with staff and the public

• Resilience when handling stressful or high-pressure tasks

This position is suited to someone who is organised, trustworthy, deadline-driven, and committed to high-quality administrative work.

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Key Duties and Responsibilities

As a Senior Administrative Officer: Registry, the successful candidate will handle the following:

Mail Management

• Receive, record, and distribute all incoming mail and documents

• Track outgoing mail to ensure safe delivery

• Maintain logs and registers for document movement

Records & Filing

• Maintain a neat and efficient filing system

• Store files systematically for easy retrieval

• Oversee electronic and physical archives

• Ensure all documents are saved, protected, and updated

Staff Supervision

• Supervise registry clerks and support personnel

• Assign daily tasks

• Provide training and guidance

• Monitor staff performance and productivity

Communication & Coordination

• Maintain strong information flow between departments

• Ensure documents reach the right officials or divisions on time

• Liaise with other branches when retrieving or sending records

Publications & Legal Material

• Keep track of provincial and national gazettes

• Manage magazines, circulars, and official government publications

• Ensure they are distributed to the correct units

Administrative Development

• Create manuals and support guides for staff

• Draft task descriptions and cross-reference guides

• Improve workflow and document control procedures

In summary, the role combines leadership, administration, and records management. It ensures the division functions smoothly and efficiently every day.

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Why Choose This Job?

This position offers multiple career benefits:

✔ Stable municipal employment
✔ Competitive government salary
✔ Structured working hours
✔ Opportunity for growth and promotions
✔ Work experience in an essential government function
✔ Professional environment with training opportunities

For applicants with administrative or office management backgrounds, this is a big step towards advanced roles in public service.

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How to Apply

All applications must be submitted online using the City of Tshwane recruitment system. No hand-delivered, emailed, or faxed applications will be accepted.

Step-by-Step Application Process:

1. Visit the official City of Tshwane website

2. Go to the Careers section

3. Search for reference code: PWWS369-2024 (E)

4. Complete the online application form

5. Upload all required supporting documents

6. Submit before the closing date: 3 February 2025

Applicants should ensure:

• All information is truthful and complete

• All mandatory fields are filled in

• Documents are clear and in correct format

Late, incomplete, or incorrectly submitted applications will be rejected automatically.

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APPLICATION

APPLY HERE

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Documents to Upload

To increase your chances of success, ensure you upload:

✔ Certified copy of ID
✔ Updated CV with employment history
✔ Grade 12 certificate
✔ Qualifications or training certificates
✔ Reference letters (recommended)

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Important Notes

• Only candidates who meet minimum requirements will be considered

• Shortlisted applicants may undergo interviews or assessments

• If you do not receive feedback within the official timeframe, consider your application unsuccessful

• The municipality reserves the right to verify qualifications and work history

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Why Work for the City of Tshwane?

The City of Tshwane is one of South Africa’s biggest metropolitan municipalities. Joining the team means:

✔ Working in a professional, inclusive environment
✔ Being part of a government structure focused on service delivery
✔ Access to training, mentorship, and public sector experience
✔ Competitive salary packages and job stability
✔ Opportunity for long-term career growth in the public sector

For individuals passionate about administrative operations, records management, and organized office systems, this role offers real potential.