Government Administration Clerks 2025 (x132 positions)
Position: Administration Clerk
Salary: R228,321 – R268,950 per year
Contract Type: Permanent, subject to performance agreement
Number of Vacancies: Multiple (over 100 posts in various locations)
Closing Date: 18 August 2025
Role Summary
Administration Clerks are vital to ensuring smooth day-to-day operations within government offices. They carry out a wide range of administrative and clerical duties, supporting functions such as procurement, budgeting, and records management. Their work is governed by established public service regulations and internal policies, ensuring transparency, accountability, and efficiency in government processes.
This recruitment is aimed at filling multiple vacancies across Magistrate Offices and other government units nationwide. Successful candidates will be expected to perform assigned duties accurately, manage documentation effectively, and maintain professional communication with both internal and external stakeholders.
Key Duties and Responsibilities
As an Administration Clerk, your core responsibilities will include:
1. Procurement Administration
-Source written quotations from suppliers in accordance with procurement policies.
-Complete requisition forms accurately, ensuring the correct details are provided.
-Obtain necessary authorisations and secure commitment of expenditure before proceeding with purchases.
2. Budget and Financial Coordination
-Submit supporting documentation into the budget system to confirm funds are available.
-Process requests for expenditure approval in line with budgetary controls.
-Maintain clear records of transactions for audit and accountability purposes.
3. Document and Record Management
-Maintain and update the VA (Value Added) register with requisition numbers, supplier details, order numbers, and related information.
-Ensure documentation is stored in an organised and accessible manner for easy retrieval.
4. Order Processing
-Forward relevant documents to the stores department for order generation.
-Retain copies of purchase orders and related paperwork for reference and compliance purposes.
5. Communication and Coordination
-Facilitate effective communication between the office, suppliers, and other government departments.
-Send required documents via fax, email, or other official channels, ensuring confidentiality and accuracy.
-Follow up on pending matters and keep stakeholders informed of progress.
Minimum Requirements
Applicants must meet the following basic criteria:
-Educational Qualification: National Senior Certificate / NQF Level 4 or equivalent.
-Experience: No prior experience required; however, completion of a one-year Public Service internship will be advantageous.
-Administrative Knowledge:
-Understanding of basic office procedures.
-Familiarity with record-keeping and procurement processes.
-Computer Literacy:
-Proficient in MS Word, Excel, Outlook, and general MS Office Suite.
-Communication Skills:
-Strong verbal and written communication.
-Ability to draft basic reports.
-Knowledge of Government Prescripts:
-Basic understanding of the Constitution, Labour Relations Act, Promotion of Access to Information Act, and Public Service Act.
-Additional Skills: Problem-solving, analytical thinking, and organisational ability.
Competencies for Success
The ideal candidate will possess:
-Attention to detail and accuracy in administrative work.-
-The ability to manage multiple tasks under pressure.
-A professional attitude when dealing with sensitive information.
-Willingness to work collaboratively as part of a team.
-Adaptability to changing work demands and deadlines.
Available Posts by Location
Below is a list of centres where Administration Clerk vacancies are available, along with their reference numbers:
Eastern Cape
-Port Elizabeth Ref No: 36/25EC (3 posts)
-Zwelitsha Ref No: 37/25EC (3 posts)
-Lady Frere Ref No: 38/25EC (3 posts)
-Mount Frere Ref No: 39/25EC (2 posts)
-Uitenhage Ref No: 40/25EC (2 posts)
-Indwe Ref No: 41/25EC (2 posts)
-Cala Ref No: 42/25EC (1 post)
-Tsolo Ref No: 43/25EC (1 post)
-Humansdorp Ref No: 44/25EC (1 post)
-Gelvandale (Port Elizabeth) Ref No: 45/25E (1 post)
-Mount Ayliff Ref No: 46/25EC (1 post)
-Peddie Ref No: 47/25EC (1 post)
-Elliotdale Ref No: 48/25EC (1 post)
-Dutywa Ref No: 49/25EC (1 post)
-Ngcobo Ref No: 50/25EC (1 post)
-Maluti Ref No: 51/25EC (1 post)
-King Williams Town Ref No: 52/25EC (1 post)
-Motherwell Ref No: 53/25EC (1 post)
-Tabankulu Ref No: 54/25EC (1 post)
-Port Alfred Ref No: 55/25EC (1 post)
-Seymour Ref No: 56/25EC (1 post)
North West
-Brits, Madikwe, Bafokeng (2 posts), Swartruggens, Rustenburg, Koster, Potchefstroom, Gangesa, Taung, Mahikeng, Christiana (all Ref No: 25/20/NW) – various posts
-Master of High Court, Mahikeng Ref No: 25/20/NW (1 post)
Gauteng
-Family Advocate Johannesburg Ref No: 2025/11/GP (1 post)
-Johannesburg Ref No: 2025/12/GP (7 posts)
-Pretoria Ref No: 2025/13/GP (4 posts)
-Moretele Ref No: 2025/14/GP (1 post)
-Randburg Ref No: 2025/15/GP (2 posts)
-Tembisa Ref No: 2025/16/GP (2 posts)
-Soshanguve Ref No: 2025/17/GP (1 post)
-Bronkhorstspruit Ref No: 2025/18/GP (1 post)
-Germiston Ref No: 2025/19/GP (1 post)
-Alexandra Ref No: 2025/20/GP (1 post)
-Sebokeng Ref No: 2025/21/GP (1 post)
-State Attorney Johannesburg Ref No: 2025/22/GP (1 post)
-Benoni Ref No: 2025/23/GP (1 post)
-Palmridge Ref No: 2025/24/GP (1 post)
-Mamelodi Ref No: 2025/25/GP (1 post)
National Office
-Administration Clerk (Call Centre Agent) – Pretoria Ref No: 25/78/IDS (4 posts)
Western Cape
-Cape Town Ref No: 19/2025/WC (4 posts)
-Kuilsriver Ref No: 20/2025/WC (3 posts)
-Worcester Ref No: 21/2025/WC (2 posts)
-Mossel Bay Ref No: 22/2025/WC (2 posts)
-Paarl Ref No: 23/2025/WC (2 posts)
-Khayelitsha Ref No: 24/2025/WC (2 posts)
-Van Rhynsdorp Ref No: 26/2025/WC (1 post)
-Bellville Ref No: 27/2025/WC (1 post)
-Grabouw Ref No: 28/2025/WC (1 post)
-Wynberg Ref No: 29/2025/WC (1 post)
-Simonstown Ref No: 30/2025/WC (1 post)
Mpumalanga
-Balfour Ref No: 2025/11/MP (2 posts)
-Vosman Ref No: 2025/09/MP (2 posts)
-White River Ref No: 2025/08/MP (2 posts)
-Mbibana Ref No: 2025/47/MP (3 posts)
-KwaMhlanga Ref No: 2025/26/MP (1 post)
-Emakhazeni Ref No: 2025/05/MP (1 post)
KwaZulu-Natal
-Durban Ref No: 24/27/KZN (5 posts)
-Ntuzuma Ref No: 24/28/KZN (3 posts)
-New Hanover Ref No: 24/29/KZN (2 posts)
-Hammersdale Ref No: 24/30/KZN (1 post)
-Pietermaritzburg Ref No: 24/31/KZN (1 post)
-Nqutu Ref No: 24/32/KZN (1 post)
-Nkandla Ref No: 24/33/KZN (1 post)
-Verulam Ref No: 24/34/KZN (1 post)
-Newcastle Ref No: 24/35/KZN (1 post)
-Pinetown Ref No: 24/36/KZN (1 post)
-Madadeni Ref No: 24/37/KZN (1 post)
-Louwsburg Ref No: 24/38/KZN (1 post)
-Babanango Ref No: 24/39/KZN (1 post)
-Umlazi Ref No: 24/40/KZN (1 post)
-Vryheid Ref No: 24/41/KZN (1 post)
-Estcourt Ref No: 24/42/KZN (2 posts)
-Phungashe Ref No: 24/43/KZN (1 post)
Application Process
APPLY HERE
Applications must be submitted using the New Z83 Application Form (2021 version), which can be downloaded from official government portals.
DOWNLOAD Z83 HERE
Documents to include:
-Completed Z83 form with the correct reference number.
-Detailed CV outlining qualifications and experience.
-Certified copies of ID and academic certificates.
Submission Methods:
Eastern Cape:
-Post: The Provincial Head, Private Bag X9065, East London, 5200
-Hand delivery: Department of Justice, 3 Phillip Frame Road, Waverley Park Complex, East London
Online: forms.office.com/r/X2XaVPasWu
North West:
-Post: The Provincial Head, Private Bag X2033, Mmabatho, 2735
-Hand delivery: 22 Molopo Road, Ayob Gardens, Mahikeng
-Online: forms.office.com/r/X2XaVPasWu
Gauteng:
-Post: Private Bag X6, Johannesburg, 2000
-Hand delivery: Department of Justice, Schreiner Chambers, 94 Pritchard Street, Johannesburg
-Online: forms.office.com/r/X2XaVPasWu
Western Cape:
-Post: Private Bag X9171, Cape Town, 8000
-Hand delivery: 8 Riebeeck Street, 5th Floor, Norton Rose House, Cape Town
-Online: forms.office.com/r/X2XaVPasWu
Mpumalanga:
-Post: Private Bag X11249, Nelspruit, 1200
-Hand delivery: Nedbank Centre, 4th Floor, 24 Brown Street, Nelspruit
-Online: forms.office.com/r/X2XaVPasWu
KwaZulu-Natal:
-Hand delivery: Recruitment, First Floor, 2 Devonshire Place, Durban
-Online: forms.office.com/r/X2XaVPasWu
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