Position Summary

The South African Social Security Agency (SASSA) is seeking suitably qualified and enthusiastic candidates to join its team in the capacity of Administration Clerk (Level 05). The appointment will be based at the SASSA Local Office situated in Vredendal. This role entails undertaking a variety of administrative functions to ensure the efficient operation of the office and strict adherence to applicable policies, legislation, and internal controls.

The successful candidate will be a proactive, detail-oriented individual capable of handling multiple tasks with accuracy, professionalism, and integrity. You will support diverse internal stakeholders and contribute meaningfully to the mission of SASSA in providing essential social security services to citizens.

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Core Responsibilities

As an Administration Clerk (Level 05), your role encompasses key functional areas. Below is a detailed breakdown of the major responsibilities:

1. Transport Services Management

Plan, coordinate, and manage transport requirements for the office, including arranging vehicle use, scheduling driver assignments, and coordinating trips.

Process transport request forms in a timely manner, validate approvals, log and track usage.

Maintain accurate and up-to-date records of vehicle movements, fuel consumption, maintenance schedules, and driver logs.

Ensure optimal usage of transport resources, minimizing downtime and cost, and proactively identifying opportunities for efficiency.

Liaise with service providers (e.g. vehicle maintenance, fuel suppliers) to ensure prompt servicing and repairs, adhering to safety and compliance standards.

Monitor adherence to departmental transport policies, guidelines, and controls to reduce risk and ensure accountability.

2. Human Resource Administration Support

Maintain and update employee records in accordance with HR protocols, ensuring completeness and confidentiality.

Assist employees with the submission, tracking, and processing of leave applications, overtime claims, and relevant HR documentation.

Support recruitment and onboarding processes: coordinate interview schedules, gather documentation from new recruits, liaise with HR regarding induction, and assist in orientation activities.

Assist in capturing personnel changes (e.g. promotions, transfers, terminations) and ensure that such changes are reflected in records and disseminated to relevant departments.

Respond to staff HR-related inquiries, escalations, and provide general support as needed.

3. General Office & Administrative Support

Manage incoming and outgoing correspondence, including emails, letters, memos, faxes, and electronic documents; ensure that mail is routed correctly, and responses are tracked.

Maintain a well-organized and efficient filing and record management system, both in physical and electronic formats, ensuring confidentiality and easy retrieval.

Serve as a point of contact for telephone and email inquiries, redirecting calls or questions to appropriate staff members, and providing general information in a courteous and professional manner.

Assist various departments during peak periods, undertaking ad hoc administrative tasks as assigned (e.g. copying, scanning, collating, data-entry).

Prepare and compile standard reports, memos, submissions, and presentations as required by supervisors or management.

4. Provisioning & Supply Chain Support

Oversee procurement of office supplies, stationery, equipment, and sundries, in line with internal provisioning and supply chain policies.

Process requisitions, obtain necessary approvals, source quotations, place orders, and monitor delivery.

Maintain inventory control by tracking stock levels, reviewing reorder points, and performing periodic stock counts.

Issue supplies to internal users in a systematic, auditable manner, ensuring accountability and minimal wastage.

Liaise with procurement, supply chain or finance units to verify suppliers, pricing, and compliance with procurement policy.

Assist in the preparation of supply‑chain reports, records of expenditure, and reconciliations as required.

5. Compliance & Financial Controls

Ensure that all administrative and financial activities are conducted in strict compliance with the Public Finance Management Act (PFMA), Treasury Regulations, departmental directives, SASSA’s internal policies, and other applicable legislation.

Monitor and support the implementation of internal control measures, flagging risks or irregularities to management.

Assist in the preparation of audit documentation, supporting schedules, reconciliations, and any other documentation required for internal or external audits.

Ensure that transactions (procurement, transport usage, office expenses) are properly documented, justified, and supported by required approvals.

Maintain a clear and transparent audit trail for all administrative and financial records under your purview.

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Minimum Requirements & Preferred Qualifications

To be considered for this post, applicants must meet the following minimum criteria and are encouraged to meet the additional desirable attributes:

1. Educational Qualification

• A Senior Certificate (Matric) or equivalent qualification is essential.

• Applicants whose qualifications were obtained outside South Africa must provide an evaluation from the South African Qualifications Authority (SAQA) before the selection process can proceed.

2. Experience

• Between 0 and 1 year of relevant administrative experience is acceptable. Entry‑level candidates who demonstrate high potential are encouraged to apply.

• Experience in clerical, administrative, or support roles will be advantageous.

3. Skills & Competencies

Proficient computer literacy is required, including working knowledge of MS Office applications (Word, Excel, Outlook, PowerPoint) and other standard office software.

Strong written and verbal communication skills, with the ability to draft correspondence, memos, and routine reports.

Excellent organizational, planning, and time‑management skills, with ability to manage competing priorities and work under pressure.

Attention to detail, accuracy, and consistency in all tasks.

Strong interpersonal skills, tact and diplomacy, and ability to deal appropriately with internal and external stakeholders.

Ability to work independently as well as part of a broader team, showing initiative and flexibility.

The possession of a valid driver’s license is considered an additional advantage (but not mandatory).

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Pre‑Employment Screening & Appointment Conditions

Any offer of employment will be subject to the successful completion of the following assessments and verifications:

Verification of the authenticity of qualifications and academic credentials.

Reference checks to confirm prior employment, performance, and character.

Criminal record checks to ensure suitability to work in a public service environment.

Credit / ITC (Information Technology Checks) assessments, where applicable.

Security vetting in accordance with SASSA and government policy.

SASSA reserves the right, in its sole discretion, to decline to make an appointment, or to cancel or withdraw this advertisement at any time. All appointments remain subject to applicable internal processes, budgetary constraints, and policy approvals.

As part of its commitment to employment equity, SASSA gives preference to applicants who help address imbalances within the organization. People with disabilities are strongly encouraged to apply.

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Benefits & Career Prospects

Joining SASSA offers more than just a paycheck — it is an opportunity to contribute meaningfully to social welfare in South Africa while developing your professional career in public service. As an Administration Clerk, you will gain exposure across multiple administrative domains, develop your competencies, and position yourself for upward mobility in SASSA or other governmental institutions. You will be part of a mission‑driven organization dedicated to serving communities, promoting dignity, and enhancing service delivery.

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How to Apply

Important Application Instructions

1. Prepare your application package
   Gather your comprehensive CV (curriculum vitae) and certified copies of all supporting documents, including:

   • Your matric certificate (and, where applicable, SAQA evaluation if abroad),

   • National identity document,

   • Valid driver’s license (if held),

   • Any other professional or academic certificates.

2. Combine attachments into a single PDF file
   SASSA requests that only one attachment per e‑mail be submitted. To comply, scan and merge your Z83 form (if required) and your CV with all supporting documentation into a single PDF file before sending.

3. Subject line of the e‑mail
   The subject heading of your e‑mail must only contain the reference number of the position you are applying for. Do not include any additional wording or identifiers.

4. Send to the correct address
   Email your application to: tinymoapplications@sassa.gov.za
   For any enquiries, contact Ms. Tiny Mogonediwa at (018) 397 3310.

5. Timing is critical
   Ensure your application is submitted before the closing date specified in the official job advertisement. Late, incomplete, or multiple submissions (i.e. more than one attachment) will not be considered.

 

APPLICATION!

APPLY HERE

 

Download application form below!

Z83 form

 

Department of Tourism: Administrative Assistant

APPLY HERE

 

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Position Details & Remuneration

• Job Title: Administration Clerk (Level 05)

• Sector / Program: Facilities Management and Auxiliary Support Services

• Annual Salary Range: R 228 321.00 to R 268 950.00 (excluding benefits)

• Workplace: Regional Office, Mmabatho

• Reference Number: SAS NW 09/2025

The successful candidate will be placed within the Facilities Management and Auxiliary Support Services division, working at the regional office in Mmabatho under the above reference.

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Equal Opportunity & Employment Equity

SASSA is committed to creating and sustaining a work environment grounded in fairness, equity, and inclusivity. We actively promote equal opportunity and aim to reflect the demographics of South Africa. As such:

• Applicants from historically disadvantaged groups will be given preference in line with the Agency’s Employment Equity goals.

• The Agency encourages persons with disabilities to apply, and commits to accommodating legitimate needs in the recruitment process.

By applying, you acknowledge your agreement to undergo the necessary screening and vetting processes as detailed above, and your willingness to comply with SASSA’s policies and regulations.

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Why You Should Apply

This position offers a meaningful pathway for entry-level or early-career individuals to gain experience in government operations, administration, finance, and human resources within a public service environment. You will:

• Contribute to an institution devoted to serving vulnerable communities.

• Gain exposure to a variety of administrative functions.

• Acquire knowledge of public sector compliance, procurement, and financial controls.

• Be part of a team‑oriented environment that values accountability, integrity, and service excellence.

• Be situated in a role with opportunities for upward advancement, professional growth, and internal mobility.

If you are a committed individual with good administrative aptitude, sound ethics, eagerness to learn, and a desire to serve the public, we invite you to seize this opportunity.