SAPS Administration Clerks 2026

November 29, 2025 Ray Mat Comments 0 Comment

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Reference Number: VPO E4/2024
Salary: R216 417 per annum (Salary Level 05 – Government Pay Scale)
Location: Office of the Deputy National Commissioner: Crime Detection, Pretoria
Type of Position: Permanent – Full-time Government Post

Overview

The South African Police Service (SAPS) is inviting applications from qualified and professional individuals for the position of Administration Clerk within the Office of the Deputy National Commissioner: Crime Detection, based in Pretoria. This critical support role forms part of the administrative backbone that ensures smooth operational functioning in a high-security and fast-paced national policing environment.

The successful candidate will be responsible for delivering comprehensive administrative assistance, managing documentation, maintaining efficient communication channels, and supporting key operational activities related to crime detection functions. The position demands an individual with strong attention to detail, exceptional organizational abilities, and the ability to handle sensitive and confidential information in a secure and professional manner.

This role is ideal for applicants eager to build a career in government administration, public service, policing support, and national security operations. Individuals who excel in structured environments, can multitask under pressure, and possess excellent communication and record-management skills are strongly encouraged to apply.

Job Purpose

The Administration Clerk will provide vital support to the Deputy National Commissioner’s office by ensuring daily operations run efficiently, helping coordinate administrative processes, and contributing to effective office logistics. The position requires proactive problem-solving, reliability, professionalism, and the ability to handle a high volume of administrative tasks while maintaining accuracy and confidentiality.

This role serves as a central contact point between internal SAPS units, external stakeholders, and the top-level executive office responsible for crime detection initiatives and national policing strategy. The effectiveness of this role directly influences workflow, operational execution, and communication efficiency at a senior national level.

Key Responsibilities

The appointed Administration Clerk will perform a variety of administrative and clerical responsibilities, including but not limited to:

Provide full administrative and clerical support to the Office of the Deputy National Commissioner: Crime Detection, assisting with day-to-day office operations.
Oversee logistics and office resources, including ordering, managing, and distributing office supplies, stationery, printing materials, and equipment.
Create, maintain, and update filing systems, records, and documentation registers, ensuring accurate traceability and safe storage of important information.
Screen, route, and manage incoming telephone calls and inquiries, ensuring professional communication and directing queries appropriately.
Assist with document processing, including typing reports, letters, minutes, agendas, briefings, and official correspondence.
Manage confidential and sensitive documents securely, following strict confidentiality, privacy, and access control protocols.
Record and maintain meeting minutes, track action items, and ensure effective document flow and follow-up correspondence.
Coordinate and monitor document movements between departments and management offices, ensuring timeous turnaround.
Assist with leave form capturing and departmental registers, updating spreadsheets and internal records.
Liaise with internal SAPS divisions, external stakeholders, and service providers regarding operational matters linked to the office.
Operate standard office equipment including printers, fax machines, telephones, photocopiers, scanners, and computers.
Support internal and external stakeholder engagement, ensuring high-quality communication and professional representation of the office.

These responsibilities require discipline, confidentiality, focus, and the ability to multitask effectively within a professional public service environment.

Minimum Requirements

Applicants must meet the following basic requirements in order to be considered for the position:

Educational Requirements

A Senior Certificate (Grade 12) or National Certificate Vocational (NCV) recorded on the National Learner Record Database (NQF Level 4) is required.

Additional Legal and Employment Requirements

South African citizenship is compulsory.
No previous criminal convictions or disciplinary records.
No pending criminal or departmental cases.
Applicants will be subject to security screening, including fingerprint verification and full vetting.
Ability and willingness to work beyond normal working hours when required.

Additional Advantages

A relevant tertiary qualification (degree or diploma in administration, office management, policing, business administration, public management, or related fields) will serve as an advantage.
Certified training or short courses in administration, records management, computer literacy, or office support are beneficial.

Skills and Competencies Required

Candidates must demonstrate strong professional and personal competencies, including:

Excellent written and verbal communication skills
Strong organizational and time-management skills
Ability to work efficiently under pressure and manage multiple priorities
High level of integrity and discretion when handling sensitive or confidential information
Computer literacy is essential, particularly MS Office applications (Microsoft Word, Excel, Outlook)
Ability to interact professionally with internal and external stakeholders
Good interpersonal and customer service skills
Accuracy and high attention to detail in document processing

How to Apply:

Here is the properly formatted version of the application post:

FIND MORE RELATED SAPS JOBS

SAPS Cleaners for 2025 Employment Opportunity

APPLY HERE

APPLICATION SUBMISSION DETAILS

POST 44/109 : ADMINISTRATION CLERK REF NO: FS 02/2025 (X15 POSTS)
Sub-Section: Case Management
SALARY : R228 321 per annum (Level 05)
CENTRE : Mayville: Forensic Science Laboratory: KwaZulu-Natal

REQUIREMENTS : Be in possession of a Senior Certificate (Grade 12) or National Certificate
(Vocational) recorded on the National Learner Record Database on NQF Level
4; Computer literacy, interpersonal communication (verbal and written) and
organizational skills.

Download SAPS application

APPLICATIONS : Applications must be posted / hand delivered or emailed to the following
addresses:

Postal Address: Private Bag X322, Pretoria, 0001. Hand Delivery:
Corner Beckett and Pretorius Street, Strelitzia Building, Arcadia, 0083.

E-Mail
address: MohlalaM2@saps.gov.za Applications forwarded by post to be
addressed as follows, for attention The Commander: Personnel Management,
(Attention: Lieutenant Colonel G Moonsamy).